What to Bring to Your Notary Appointment in Toronto

When you book a notary public appointment, it’s important to come prepared. Whether you're notarizing an affidavit, a statutory declaration, or a certified true copy of a document, bringing the right materials can make your appointment faster, easier, and stress-free.

At 416 Mobile Notary, we help individuals and businesses across Toronto and the GTA complete legal documents with accuracy and confidence. Here's a quick guide to what you should bring to your notary appointment:

1. Valid Government-Issued Photo ID

This is essential for all notarizations. Acceptable forms of ID include:

Canadian Passport
Ontario Driver’s License
Permanent Resident Card
Citizenship Card
Ontario Photo Card

Your ID must be current, include your photo, and be original (not a photocopy).

2. Any Additional Instructions

If the document includes specific instructions (e.g., where to sign, who else needs to sign, or reference materials), bring them with you.

For certified copies, bring the original document (passport, diploma, ID) along with any copies you’d like certified.

 
3. Payment

At 416 Mobile Notary, we accept cash or e-transfer at the time of service. Mobile appointments includes a travel fee, which we’ll confirm during booking.

 
Bonus Tips

For minors or dependent adults, the parent or legal guardian should attend and bring relevant ID or proof of guardianship.
For documents in other languages, bring an English translation if possible.
 
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Gathering Necessary Documents

Before visiting a notary public, it's crucial to gather all necessary documents. These may include government-issued identification, documents that require notarization, and any additional paperwork relevant to your situation. Double-checking your documents ahead of time can save you from unnecessary trips.

Understanding Document Requirements

Each document may have specific requirements that need to be met before notarization. For instance, some documents might require witnesses, while others might need to be signed in the presence of the notary. Reviewing these requirements beforehand ensures a smooth process.

Booking an Appointment with the Notary

While some notaries accept walk-ins, booking an appointment is often more efficient and ensures you won't face long wait times. You can typically schedule an appointment by phone or through the notary's website. Be sure to inquire about any specific requirements or fees during the booking process.

Preparing for Your Appointment

On the day of your appointment, ensure that you have all your documents organized and ready. Arrive a few minutes early to account for any unforeseen delays. It's also helpful to have your identification easily accessible for verification purposes.

What to Expect During the Visit

During your visit to a Toronto notary public, the notary will review your documents, verify your identity, and witness your signature. The process is typically straightforward and should only take a few minutes per document. If any issues arise, the notary will guide you on how to proceed.

After the Notarization

Once your documents are notarized, ensure you store them safely. Notarized documents often contain sensitive information and should be kept in a secure location. Some individuals may also need to send their documents to third parties or government agencies promptly.

Additional Tips for a Smooth Experience

To make your notary experience as smooth as possible, consider these tips:

• Double-check all document details for accuracy before your appointment.
• Confirm fees beforehand so you're prepared for any costs.
• If you're unsure about any part of the process, don't hesitate to ask the notary for clarification.