New Horizons Notary Services

How to Become a Notary Public in Ontario

Feb 23, 2026

Step-by-Step Guide: How to Become a Notary Public in Ontario


The process is managed by the Ministry of the Attorney General's Official Documents Services (ODS). Here's how to apply, based on official Ontario.ca guidelines:

  • Confirm Your Eligibility Log in to your LSO portal to verify you're in good standing and actively practising. If you're a government lawyer/paralegal, note that your application fee is waived.
  • Gather Required DocumentsProof of LSO membership (e.g., your licence number and status confirmation).
    Government-issued ID (e.g., driver's licence or passport) for identity verification.
  • If applying by mail, include a passport-style photo.
  • Submit Your ApplicationOnline Application: Preferred method. Visit the Ontario.ca portal (ontario.ca/page/how-become-notary-public-ontario-lawyers-and-paralegals) and complete the form. Upload your documents and pay the fee via credit card.
  • Mail Application: Download the form from the site, fill it out, and send to ODS with payment (cheque or money order). Address: Official Documents Services, Ministry of the Attorney General, 222 Jarvis Street, Main Floor, Toronto, ON M7A 0B6.
  • Processing time: Typically 4–6 weeks, but can vary.
  • Pay the Application FeeStandard fee: $145 (non-refundable).
    Waived for lawyers/paralegals employed by the Ontario or federal government.
  • Lifetime appointment: No renewal fees once approved.
  • Receive Your Appointment Once approved, you'll get a Notice of Approval by mail or email. This is your official certificate—keep it safe, as it's required for your notary seal/stamp.

Tips for a Smooth Application Process

Apply early: If you anticipate needing notary powers for client work (e.g., real estate closings or international authentications), don't wait—processing isn't instant.
Get your notary seal: After approval, order a custom notary seal/stamp from a supplier like Trodat or Shiny (around $50–$100). It must include your name, "Notary Public", and "Province of Ontario".
Understand limitations: Notaries in Ontario cannot give legal advice unless they are licensed lawyers. Always refer clients to appropriate professionals.
Stay compliant: Keep your LSO membership active; your notary appointment is tied to it.
Common pitfalls: Incomplete applications or missing ID can delay approval—double-check everything.

Why Become a Notary Public in Ontario?
Becoming a Notary Public enhances your practice:

Expanded services: Offer certified true copies and international notarizations, attracting more clients in immigration, real estate, and corporate law.
Client convenience: Provide one-stop services, especially if you're a mobile notary.
Professional edge: Stand out in Toronto's competitive legal market, where demand for notaries is high.
If you're a non-lawyer interested in becoming a notary, the process involves additional steps like character references and an exam—check Ontario.ca for details.

This guide is for informational purposes only and not legal advice. For personalized assistance or notarization services in Toronto/GTA, contact Joseph Basaran at New Horizons Notary Services: 647-853-4977 or [email protected].

Ready to apply? Visit the official Ontario.ca page: How to become a notary public (Ontario lawyers and paralegals).

What questions do you have about becoming a notary? Comment below!

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